Fractional chiefs of staff
Run several small-business clients from one portfolio view.
- One portfolio across every client
- Status briefs without the manual chase
Run every client's priorities from one place.
StaffKit is the operating system for chiefs of staff: every client's initiatives, commitments and status in one workspace.
3 clients · 11 initiatives · 2 blocked
StaffKit · PortfolioSample data
Meeting note
Weekly review — Harbor Bakery: Priya to confirm wholesale pricing by Fri; Marcus to book second oven install; decision: pause the loyalty app.
Commitments
Exec update ready- PRConfirm wholesale pricingFriOn track
- MABook second oven installNext TueOn track
- YOPause the loyalty appDecidedBlocked
Built for the people who hold small businesses together
- Fractional chiefs of staff
- Embedded chiefs of staff
- Founder-led teams
- Operations managers
- Boutique ops firms
- Executive assistants moving into strategy
Decisions in notes. Commitments in chat. Risks in hallway talk.
You are the only system holding it together.
Each client lives in a different mix of docs, spreadsheets, task apps and chat threads. Status has to be rebuilt by hand, every week.
Fragmented information
Docs, sheets and threads never line up.
Manual follow-up
You chase every owner and every date.
Weak accountability
Decisions fade when nobody owns them.
Context switching across clients
Each client needs a different mental map.
$0.0B
global SMB software market in 2025, heading to $174.4B by 2030
Market estimates vary by definition ($72B–$187B).
One workspace for every client you run.
Client one
72%
Client two
45%
Client three
88%
Multi-client by design
Separate client workspaces plus one cross-client portfolio view.
Decision becomes a commitmentMeeting to commitment
Decisions and action items become tracked owners and deadlines.
Weekly reviewDecision logInitiative reviewEscalation path
Operating cadences
Ready-made rhythms for clients with no operating model yet.
On track 0 · Blocked 0 · Overdue 0
Exec updates that write themselves
Status briefs show on-track, blocked and overdue work.
Live in a day, not a quarter.
- 1
Add a client workspace
Name the business, import its initiatives, pick an operating cadence.
- 2
Capture the meeting
Paste notes. Decisions become owned, dated commitments.
- 3
Send the update
Generate the exec brief showing on track, blocked and overdue.
Whoever is running the work, StaffKit keeps it visible.
Founder-led teams of 10–250
A full-time chief of staff keeps initiatives owned and dated.
- Every initiative has an owner
- Deadlines stay visible to the founder
Boutique ops firms
Run execution for many clients with one repeatable operating model.
- Reuse the same cadences per client
- Keep client work cleanly separate
Asana needs configuring for every client. StaffKit starts with the client.
Asana is a capable general tool, around $10.99 per user a month billed annually.
| Feature | StaffKit | Asana |
|---|---|---|
| Built around the chief-of-staff role | StaffKit supports this | Asana does not do this out of the box |
| Separate client workspaces with a portfolio view | StaffKit supports this | Asana does not do this out of the box |
| Meeting notes to owned commitments | StaffKit supports this | Asana does not do this out of the box |
| Ready-made operating cadences | StaffKit supports this | Asana does not do this out of the box |
| Setup time | Live in a day | Templates and upkeep per project |
Enterprise tools like WorkBoard are demo-only and heavy for independents.
Based on public Asana pricing and positioning; comparison reflects our product direction.
Simple pricing, built for a practice with many clients.
Early-access pricing. Pick a plan and we'll email you to get your workspace live.
Solo
$29/mo
- 1 chief of staff
- Up to 3 client workspaces
- Meeting-to-commitment capture
- Portfolio dashboard
- Exec status brief
Practice
Most popular$49/mo
- Up to 10 client workspaces
- Everything in Solo
- Operating-cadence templates
- Calendar, Slack and email integrations
Firm
$99/mo
- Unlimited client workspaces
- Up to 5 team seats
- Everything in Practice
- Shared client portals
- Priority onboarding
Early-access pricing, subject to change before general availability. Integrations roll out during early access.
Questions chiefs of staff ask before switching.
Asana and Notion are flexible general tools, so you configure them for every client. StaffKit is built around the chief-of-staff role, with client workspaces, a portfolio view and operating cadences ready from the start.